Gourmet Tarts Catering, Tips For Planning the Perfect Catered Event

So, you’ve decided to work with a professional caterer for your upcoming event. First of all, let us tell you that you’ve made an excellent decision by hiring experts for the job. You can rest assured that the food and drink aspects of your event will be well-taken care of. 

There are, however, a few considerations that you, as the host and organiser, have to remember so that your caterer can do a good job. It is your event, after all, and you’ll still be responsible for some of the major elements involved in planning it. 

In this article, we’ll offer a bit of assistance in this matter. Here, we’ll talk about important decisions you have to get right so that the caterer you hire provides the best service possible and your event turns out perfectly. 

Get an estimated headcount

It’s always a good idea to have an idea of how many people will be attending your event beforehand. That way, you can decide as to how much food and drinks you’ll actually need. This prevents the risk of suddenly running out of things to serve your guests, and you’d be less likely to end up paying for more than you actually needed. 

Ask your guests to respond to your invitation in advance to help you come up with an estimate. Follow up if necessary, and leave a bit of wiggle room for unexpected and late additions.

Include a variety of offerings

This is especially true if you expect a large number of people to come to your event. Generally speaking, the more people you anticipate to come, the more items you want available to choose from. That’s because people will have wildly differing dining preferences, and you have to accommodate for these differences to ensure nobody is left disappointed. 

Try to provide at least two choices for every course. That means two options for an appetizer—perhaps one soup and one salad, two entrees with different proteins, and two kinds of dessert. In terms of beverages, the same idea would apply, but it certainly won’t hurt to add more. 

Find out if your guests have any dietary concerns

You also have to keep in mind that some of your guests might have stricter diets that prohibit them from enjoying certain foods or drinks. To plan for this, include instruction in the event invitation for guests to inform you immediately regarding any special dietary requirements that have to be met. 

Keep in touch

We can’t stress this enough. In order for the caterer to do the best job they can, you have to be able to communicate to them exactly what it is you need. Apart from your initial meeting, stay in contact with them by updating them on any changes to the plan. This way, they’ll be constantly aware of the situation and have all the information they need to serve you properly.


Keep these tips in mind so that you can ensure your caterer is able to deliver a quality job. Remember—even the best caterers will need your help to effectively address your needs, so do your part to ensure that your event will be as good as it can be. 

If you’re looking for professional caterers for an upcoming event in Sydney, get in touch with us today and we’ll be more than happy to serve.